Quick best practice tip for your 2020 financial and legal documents
It’s a new year – time to get in the habit of changing the year that you use when you write a quick check or date documents. But there’s another habit you should alter this year, according to police and other crime experts: write out the full year of 2020 in your handwritten dated documents, not just the abbreviated ’20. Failing to write the full year of 2020 might open you to costly fraud.
While it’s common to date documents in this format – 1/7/20 – the unique nature of this year’s date makes it too easy for a fraudster to change the year by simply adding more digits on the end. So your check or contract dated 1/7/20 could easily be altered to backdate it to 1/7/2019 or date it into the future as 1/7/2021.
Elizabeth Whitman of Whitman Legal Solutions talks about this in her article Will Abbreviating 2020 on Legal Documents Make You Vulnerable to Fraud?
She talks about why someone might do this, using an example of vintage violins with label changes that made the instruments older and consequently more valuable than they were. While labeling fraud on vintage musical instruments may not be something you have to worry about, she offers examples of why it might be worth your attention:
“Those who warn against abbreviating 2020 theorize that a scammer could backdate a document, such as a promissory note, to 2019. After that, the scammer could try to collect an extra year’s interest on the loan.
Commentators express similar concerns about postdating–that someone could change the date to try to cash a stale check. Or, they could try to force performance of an expired contract by make it appear that the contract was signed later than it was.”
Some say this fear might be overblown, that in prior years scammers might have altered dates on any two-digit year — but that just reinforces the importance of using a 4-digit year on written legal and financial documents – why take the risk? Whitman notes that while a consumer may be able to ultimately prove the fraud, that might entail an expenditure of time and money. Whitman says that although the risk of using an abbreviated date might be minimal, “it also doesn’t hurt to use the full year in a document signed in 2020–or in any other year.”
Her article also offers an handy list of document signature best practices, such as using a digital signature when possible, signing in blue ink, maintaining time-stamped paper copies and using dated cover letters – read more about these suggestions in her post.
Forged, altered or fake paperwork is a real thing – see our prior post on title washing scams that occur in used car purchases – a crime that costs $30 billion a year! Thieves and scammers are very creative in separating you from your money – a small step like using a 4-digit year in financial and legal documents that would make their job harder seems worth it.
Reprinted from Renaissance Alliance – no usage without permission.